1 Scope and Purpose of the Code
1.1 This Code of Conduct applies to, and is intended to assist, you if you are:
a. a Member,
b.an elected member of the Council or National Committee,
c. an elected or appointed Lay Representative (as defined by the Council),
d. any member of staff including Welfare Fund staff,
e. a Trustee
f. a consultant or
g. any other person
when discharging obligations to Nautilus International (“Nautilus”) in all National Branches and to other persons to whom this code applies.
1.2 This Code is intended to:
1.2.1 Provide guidance on the standards of conduct expected when you are discharging your Nautilus duties, and in so doing
1.2.2 Provide for the openness and accountability necessary to reinforce confidence of others in the way in which you perform those duties.
2 Limitations of the Code
2.1 Whereas the Code applies in all aspects of your Union involvement, it does not seek to regulate what you do in your private and personal life.
3 Your Duties when carrying out your Nautilus activities
3.1 You have a duty to uphold the law, including the general law against discrimination, and to act on all occasions in accordance with the trust placed in you.
3.2 You have a general duty to act in the interests of the membership as a whole, employees and others.
4 General Principles of Conduct
4.1 In carrying out your Nautilus related activities you will be expected to observe the following general principles. These principles will be taken into consideration when any complaint is received of breaches of the provisions in other sections of the Code.
You should take decisions solely in terms of the members’ interest. You should not do so in order to gain financial or other material benefits for yourself, your family, or friends.
You should not place yourself under any financial or other obligation to outside individuals or organisations that might influence you in the performance of your Nautilus related activities.
In carrying out Nautilus business, including making appointments, awarding contracts, or recommending individuals for rewards and benefits, you must make choices on merit.
Where you are a member, you are accountable for your decisions and actions to the membership and must submit yourself to whatever scrutiny is appropriate to your position.
You should be as open as possible about all the decisions and actions that you take. You should give reasons for your decisions and restrict information only when the wider members’ interest clearly demands.
You have a duty to declare any private interests relating to your Nautilus duties and to take steps to resolve any conflicts arising in a way that protects the members’ interest.
You should promote and support these principles by leadership and example.
5. Rules of Conduct
5.1 You are expected in particular to observe the following:
5.2 You shall base your conduct on a consideration of the members’ interest, avoid conflict between personal interest and the members’ interest and resolve any conflict between the two, at once, and in favour of the members’ interest.
5.3 If a member, you shall not act as a paid advocate for an outside agency in any of the proceedings or business within Nautilus.
5.4 The acceptance by you of a bribe to influence your conduct, including any fee, compensation, gift or reward in connection with the promotion of, or opposition to, any Motion, contract or other matter submitted, or intended to be submitted to Nautilus, or to the Council or any Committee of Nautilus will be subject to the deliberation of the Council under Rule 25 if you are a member and disciplinary action may result, or if a non-member breach of contract proceedings.
5.5 In any activities with, or on behalf of, an organisation with which you have a financial relationship (including activities which may not be a matter of public record such as informal meetings and functions) you must always bear in mind the need to be open and frank with the Council, the General Secretary and others the subject of this Code, where this has any impact or may have a perceived impact on your Nautilus activities.
5.6 You must bear in mind that information which you receive in confidence in the course of your Nautilus activities should be used only in connection with those activities, and that such information must never be used, either directly or indirectly, for the purpose of financial gain.
5.7 You shall at all times ensure that your use of expenses, allowances, facilities and services provided by Nautilus is strictly in accordance with the Rules, Regulations and Policy laid down on these matters, and that you must observe any limits placed by Nautilus on the use of such expenses, allowances, facilities and services.
5.8 You shall at all times conduct yourself in a manner which will tend to maintain and strengthen the members’ trust and confidence in the integrity of Nautilus and never undertake any action which would bring the Nautilus, or others subject to this Code into disrepute.
6 Registration and Declaration of Interests
6.1 You shall fulfil conscientiously the requirements of Nautilus in respect of the registration of interests and shall always draw attention to any relevant interest in any proceeding of a Nautilus meeting, or in any internal or external communications. On-going conflicts should in any event be notified in writing to the General Secretary.
7 Duties when the Council or General Secretary is investigating conduct including when acting in accordance with Rule 25 and Regulation 8.
7.1 You shall cooperate, at all stages, with any investigation into your conduct including, if a member, by or under Rule 25 and Regulation 8.
7.2 You shall not lobby a member of the Council in a manner calculated or intended to influence their consideration of a complaint of a breach of this Code.
8 Duties in respect of the Council and National Committees
This paragraph 8 applies to you only if you are a member of the Council or a National Committee
8.1 The success of the Council and National Committees in delivering for the membership rests on trust between individual members of the Council and Committee, the encouragement of differences combined with a high degree of team working. At all times members of the Council and Committee will maintain high professional and ethical standards towards each other in accordance with this Code and the Mutual Respect Policy in Paragraph 10.
8.2 Much information received by the Council or Committees is of a sensitive or confidential nature and must be treated in confidence unless otherwise agreed.
8.3 The Council or Committees should welcome debate and discussion and the expression of all points of view, whether they are a majority or a minority view. But once a decision has been made, collective cabinet responsibility will apply with decisions accepted and supported by all. Minority views may be explained, but not advocated.
8.4 Collective responsibility shall not apply to any report from a sub-committee appointed by the Council or a Committee to the parent committee other than the Establishments Committee when reporting to the Council.
8.5 Attendance at meetings of the Council or Committees and on the business of Nautilus members is important and needs to be treated with the honour it deserves. Members of the Council and Committees are expected to attend all meetings and, where this is not possible, absences should be explained to the relevant Chair or the General Secretary in advance. Absences should be rare as possible recognising however the nature of the maritime and shipping industries in which members work.
8.6 In recognition of the importance of these principles any member who fails to live up to these standards would be expected to resign their post.
9 Leaving Office
9.1 If a paid member of staff, you will normally be expected to leave a 'decency' gap between serving and taking any remunerated office, or setting up business on your own or with others, in a maritime or fluvial related industry.
10 Nautilus Policy on Mutual Respect
You will be expected to comply with the following Policy on Mutual Respect, and observe the guidelines thereunder
Nautilus International is opposed to any discrimination based particularly on the grounds of the protected characteristics of age, race, gender reassignment, marriage, civil partnership, civil marriage, pregnancy and maternity, sex, disability, sexual orientation and religion or belief and has adopted a statement on equal opportunities to give effect to this commitment.
Among trade unionists there is a very high degree of appreciation of the need to respect the dignity of every individual. So there should always be vigilance to ensure that all participants in Nautilus meetings and events and those receiving services from the Nautilus Welfare Fund feel they are able to work and live in an atmosphere in which they feel comfortable and safe.
Nautilus is committed to creating and maintaining a working environment based on dignity and mutual respect. Nautilus neither condones nor tolerates behaviour that undermines the dignity or self-esteem of any individual or creates an intimidating, hostile, abusive or offensive environment. This commitment applies to all delegates and participants, women and men, in Nautilus meetings, activities and social gatherings and Welfare Fund activities wherever they may take place.
As an employer, Nautilus has a legal as well as moral responsibility to protect its employees from any form of harassment, abuse or similarly unacceptable behaviour. This applies to the working environment in all Nautilus Offices, in whichever country and to all Nautilus meetings wherever they are held. It also applies to social occasions where the attendance of Nautilus staff is linked to their employment.
In order to give effect to this policy, Nautilus has prepared the following guidelines:
Guidelines on Nautilus Policy on Mutual Respect
Nautilus International is committed to creating and maintaining a working environment based on dignity and mutual respect and Council has adopted a statement on Equal Opportunities giving effect to this commitment.
There should always be vigilance to ensure that all members of staff and participants in Nautilus meetings and those receiving services from the Nautilus Welfare Fund feel they are able to operate in an atmosphere in which they feel comfortable and safe. This should apply to meetings, socialising and all the events around Nautilus activities.
What we ask of you
To treat everybody, including other members, as well as Nautilus staff members and those receiving welfare services, with respect and dignity
To make absolutely sure your own behaviour does not cause offence or any misunderstanding
To make absolutely sure your own behaviour does not cause offence or any misunderstanding
To think before you make personal remarks
To accept responsibility for challenging all forms of unacceptable and offensive behaviour, and for upholding personal dignity
What is unacceptable behaviour?
Unacceptable behaviour includes unwelcome physical, verbal or non-verbal conduct including by the use of e-mail or social media and any behaviour that ridicules, intimidates or is physically abusive.
This may have as its focus such things as:
Race, ethnic origin, nationality or skin colour
Gender or sexual orientation
Disabilities or sensory impairments
Age, health or physical characteristics
Religious or political beliefs
This may involve such forms of unwanted behaviour as:
Unwanted physical contact
Physical or sexual assault
Sexual or compromising propositions
Racist, sexist or religious jokes
Offensive language, insults and obscene gestures
Intrusion by pestering or stalking
These lists are not definitive.
We are aware that among trade unionists there is a very high degree of appreciation of the need to respect the dignity of every individual. We welcome your co-operation in our practical efforts for making Nautilus as a workplace and all Nautilus meetings and activities a positive experience for everyone.